COUNTY AND SPECIAL DISTRICT RETENTION SCHEDULE. You can find the Declaration of Box 200547 Helena MT 59620-0547 [email protected] If you are needing to dispose of your records, please fill out the Disposal Form – RM60 (see Instructions) and email/mail to the subcommittee. Records retention schedule Details of all the records we hold for our services, how long we keep them for, and how they are disposed of when we don't need to keep them. The following listed schedules have been approved by the Oversight Committee on Public Records. evidence of Agendas/Minutes; City Code; City Legislation. Records with an existing Retention Schedule A transfer of records must have the prior approval of both the Records Administrator and the City Archivist. Revisions must be posted on the City’s website for 30 days before becoming effective. City of San Luis Obispo Records Retention Policy and Schedule Page 3 DEFINITIONS Public Record Any writing containing information relating to the conduct of the City’s business prepared, owned, used, or retained by the Local Government Records Retention Schedules. The Local Government Records Committee (LGRC), has established records retention schedules for local government units. Legal and regulatory records holds Local government units should not dispose of Departmental records retention schedules are not online at this time. If the records you wish to transfer do not have a Records Retention Schedule, one must first be written and approved before any transfer can be … Texas state agencies and public universities are required to submit their retention schedules to TSLAC on a timetable established by administrative rule. The "Retention Schedule for the City and Borough of Juneau Records," attached as Exhibit A, is adopted, and Resolution No. The schedule and revisions to it are approved by the Office of the City Attorney. Supporting Documents. The retention of official records of City business is governed by the City of San José Records Retention Schedule. County / Local Government Retention Schedules. Compliance with these retention schedules is mandatory for state agencies and county governments, although not for other local government such as cities or townships. For more information please contact the Records Management Division at todd.gaydowski@lacity.org. In such situations, officials may find it more convenient to dispose of the entire set of records by using the applicable retention item with the longest retention … Record Retention Schedule A Records Retention Schedule serves as a vital policy document that lists the various titles of records series (paper and electronic), length of time each record shall be retained, reason for its retention (i.e. The retention of official records of City business is governed by the City of San José Records Retention Schedule. Records to be destroyed must be covered by a Library of Virginia-approved general or specific records retention and disposition schedule and the retention period for the records must have expired. Free viewers are required for some of the attached documents.They can be downloaded by clicking on the icons below. This listing follows the State of Michigan’s General Schedule #23 unless a The City of Burlington Records Retention Schedule below provides: • Descriptions of all records created, used and received at the City of Burlington • Standards for how long each record series should be kept • When and how to dispose of records when retention periods are complete That the Assembly notes the retention period specified for The following lists the length of time election records and materials must be retained. Ordinances; Resolutions; Memorandums; ... Homer City Hall … City of Santa Monica City-wide Records Retention Schedule Dept/Div Records Series Title Original Vital In Office In Storage Total Retention Legal Citation BBB - Executive Administrative Files Yes No ACT 5Y ACT + 5Y DP BBB Revisions must be posted on the City’s website for 30 days before becoming effective. After … All investigations, litigation, required audits, and Virginia Freedom of Information Act requests must be completed or fulfilled. City Clerk Email. 166-150-0045 County Court and Commissioners Records On Wednesday August 12, 2020 the Dallas City Council by resolution (Resolution #20-1124) adopted all 12 TSLAC Local General Records Schedules.Individual department retention schedules are being updated to reflect this adoption. Schedule items to the individual records in the file. Our offices will be closed today, November 26 in observance of, The Chair of the Housing Committee has cancelled the meeting on November 25, 2020. Management Manual; and 2) the City's Records Retention Schedule as adopted by the Council on December 3, 2002. 2356 is repealed. Records Retention Schedule. retention schedule should be used on regular basis, along with the agency specific schedule for that agency. According to Steven Downs, deputy city manager, the idea of a retention schedule, if successful, could be shared with residents for a citywide spring retention cleanup event. 166-150-0010 Airport . It merits note that the retention schedules are separated into two categories: Election Administration, County Records, and City/Township/Village Records. The General Records Retention Schedule for Minnesota School Districts (no. Examples include personnel, accounting and general administration. CITY OF OBERLIN This retention schedule supersedes all previous retention schedules approved by the Oberlin City Records Commission prior to May 10,2012. The purpose of a records retention schedule is to provide a plan for managing government records by giving continuing authority to dispose of records under Minnesota Statutes section 138.17. Page 4 All City employees, part-time and contract staff and elected officials who create, work with or manage records shall: a) Comply with the retention periods as specified in Schedule “A” attached hereto; b) Ensure that official You may view proposed revisions by clicking the Retention Schedule Revision link, also available on the Open Government page, left menu. The RC-2 should be signed by a local responsible official and local records commission chair, the State Archives, and the State Auditor’s Office. Retention Schedules at the City of Milwaukee are subject to a 3-part approval process: An Administrative Review Team made up of subject-matter experts reviews schedules for major problems related to fiscal or legal issues, technological issues, or judgment of historical value. City Records Retention Schedule What have you done and how do I use it now? Departments are automatically subject to Global Schedules but may opt out if a more specific schedule is required. A Records Retention Schedule is a policy document that is formulated by your departmental Records Manager with help provided by City Archives staff. This Records Retention Schedule applies to all documents defined as records - ‘Information created, received and maintained as evidence and information by an organisation or individual, in pursuance of legal obligations or in the transaction of business’ i.e. Local Government Retention Schedules Jump to: CC | DC | EL | GR HR | JC | LC | PS PW | SD | TX | UT Related: Forms and Templates Laws and Rules Contact Us WARNING: Unless these retention schedules have been adopted by your local government the retention periods listed in the schedules may not be used for the destruction of your records. legal, historical, fiscal, and administrative), and the disposition thereof. Archival Records Archival records are records that governments must keep permanently to meet fiscal, legal, or administrative needs of the government or which the government retains because they contain historically significant information. This schedule establishes mandatory minimum retention periods for records that are usually found in all local governments, regardless of type. legal, historical, fiscal, and administrative), and the disposition thereof. Local Government Common Records Retention Schedule (CORE) Local Government Records Retention Schedules - by Type of Agency. Departmental Records Coordinators The retention schedule should reflect records that exist in city offices. Home > Records & Information Management City of Minneapolis General Retention Schedules and Indexes The General Retention Schedule has been created to provide departments with uniform guidelines for the definition, retention and disposition of common records found throughout the City. These schedules list records common to most government functions. City Records This General Schedule prescribes minimum retention periods for public records created and maintained by the cities of Oregon. The links below contain information on the City's records retention policy and documents of interest to records managers and departmental records personnel. This City General Records Retention Schedule establishes minimum retention periods for city records based on their administrative, fiscal, legal and historical value. Disbursements document the payments and transactions of city purchases. For more information please contact the Records Management Division at todd.gaydowski@lacity.org. No local No local government office may dispose of a record listed in this schedule prior to the expiration of its retention period. All rights reserved. Departmental records retention schedules are not online at this time. 215 SE 7th Street, Room 166 Topeka, KS 66603 They may include records that are unique to that agency as well as records that appear on the General Records Retention Schedule (above). Record Series Title Status Format Retention Disposition Description PII Conf Expires Confidentiality Regs GS000018 GENERAL CORRESPONDENCE Before any retention periods can be considered in effect they need to be submitted through the State Archives on a records retention schedule using the RC-2 form. For superseded or obsolete General Records Retention Schedules, contact the Office of the Public Records Administrator for assistance. The governing body must adopt Records Retention and Disposition Schedule MU-1 in order to dispose of any records. 166-150-0030 Counsel . General Records Retention Schedule for Minnesota School Districts. For example: If you are a sheriff or a city you would use the County Sheriff Records Retention Schedule or the Municipal Government Records Retention Schedule and the Local Government General Records Retention Schedule respectively. Local Government Records Retention Schedules - Alphabetical List. © Copyright 2020 City of Los Angeles. A records retention schedule is a document that identifies and describes a state agency’s records and the lengths of time that each type of record must be retained. rescinds and replaceall prior Records Retention Schedules.s The 2018 revision of the records retention schedule is based upon a survey of City departments and contains a listing of This City General Records Retention Schedule establishes minimum retention periods for city records Before any records listed on the Retention and Disposition Schedule for New York Local Government Recordsmay be disposed of and even if the local government previously adopted Schedules CO -2, MU-1, MI-1, and ED -1 ,the governing body must formally adopt the Schedule by 166-150-0005 Administrative Records . The schedule and revisions to it are approved by the Office of the City Attorney. TORONTO MUNICIPAL CODE CHAPTER 217, RECORDS, CORPORATE (CITY) SCHEDULE A RECORDS RETENTION SCHEDULE Code Records Title Originating Office Retention Comments/Legislation A I Total Disposition AR D . The City of Dallas complies with the retention requirements established by the Texas State Library and Archives Commission (TSLAC). General Records Schedules General Records Schedules set retention requirements for records documenting administrative and program functions common to several or all government agencies. Missouri Revised Statutes Chapter 109 (Public and Business Records) Section 255 authorizes the Local Records Board to establish minimum retention periods for the administrative, fiscal and legal records created by local governments.. The schedule lists categories of records for each City department and indicates how long they are to be retained. 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2020 city records retention schedule